Time • Invoices • Expenses • Tax planning
Track every billable hour. Invoice every dollar. Plan every tax set-aside.
Time Machine Online keeps the full contractor workflow in one place: logged work, client invoices, receipts, mileage, and planning estimates for quarterly taxes.
Card required. $29/month after the 14-day trial unless canceled before the trial ends.
Stripe handles card processing
Public invoice links for clients
Tax estimates are clearly labeled
Client Project – June
Operating snapshot
June billing run
Billable this month
$12,480
Open invoices
$7,200
Tax set-aside
$3,100
Time ready to invoice
Strategy workshop8.0h$1,600
Implementation sprint3 days$2,400
Design retainer1 week$4,000
Estimated tax set-aside
Planning estimate from paid invoices
Federal$1,740
WA B&O$286
SE tax$1,090
Receipt captured
Client lunch
Meal treatment: review
$84.20 attached to expense
Invoice #1042
Client invoice – Sent
Time$4,800
Reimbursements$182
Total$4,982
What it covers
The time tracker that keeps going after the timer stops.
Bill in hours, days, or weeks
Rates follow each project, so the invoice matches how the work was sold.
Invoice from real records
Generate drafts from billable time and reimbursable expenses without retyping the month.
Keep receipts and mileage close
Attach the paper trail before business details scatter across email, photos, and notes.
Plan set-asides carefully
Estimate federal, self-employment, and state buckets with clear planning disclaimers.
Workflow
From work logged to money collected, without rebuilding the story every month.
Time Machine Online keeps the operational chain intact: the time entry and receipt are captured first, invoice lines come from those records, payment status feeds reports, and paid income informs tax-planning estimates.
Log time
Track client work by project, unit, and rate.
Capture expenses
Attach receipts, mileage, and categories before billing.
Generate invoices
Turn unbilled work and reimbursements into clear draft invoices.
Review tax estimates
Use reports and tax buckets for planning, not filing advice.
Tax planning
Know what to set aside before tax season gets loud.
Review paid-income estimates, configurable tax buckets, client-income reconciliation, and state-specific placeholders while keeping final tax decisions with a qualified professional.
Time Machine Online helps organize business records and estimate planning amounts. It does not provide tax, legal, accounting, or financial advice.
Estimated set-aside
$3,100
Fictional demo using configurable assumptions
Federal income$1,725
Self-employment$1,090
State placeholder$285
Questions
Built for contractors who do more than track time.
How is this different from a spreadsheet?
Time entries, clients, projects, invoices, expenses, mileage, reports, and tax estimates stay connected instead of being rebuilt each month.
Does this replace accounting or tax advice?
No. It helps organize records and planning estimates so you have better information before reviewing decisions with a qualified professional.
What if I bill different clients differently?
Projects support hourly, daily, and weekly billing, with rates stored at the project level for cleaner invoices.
Can clients pay online?
When Stripe is configured, invoices can include a hosted payment link alongside the PDF and public invoice page.
Pricing
One focused workspace for independent operators.
Start with the hosted Time Machine Pro workflow: time, invoices, expenses, mileage, reports, tax planning estimates, billing, and onboarding in one account.
14-day trial · Card required
$29 per month after the trial unless canceled before it ends. Stripe handles card processing, and billing can be managed from your account.
Start 14-day trial